|Date Posted||August 9, 2019|
MOTLOW STATE COMMUNITY COLLEGE
is accepting applications for the following position:
Executive Administrator, Office of the President
Tullahoma / Moore County Campus
Position number: #400
Salary: $65,000 - $70,000
Application Deadline Date: Open Until Filled
Motlow State is the fastest growing college in Tennessee. We are located in the beautiful rolling hills of middle Tennessee and have four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.
The Executive Administrator is the project manager and daily coordinator for the Office of the President. The Executive Administrator will provide comprehensive executive support to the President and Chief of Staff, and will serve as the primary point of contact for leadership, faculty, staff, and public including several departmental projects and initiatives sponsored by the President’s Office. The individual will provide technical support for the President and Chief of Staff in collaboration including being the liaison to technical departments to facilitate initiatives on behalf of the President and Chief of Staff.
The individual will develop systems and processes to ensure the effective management of departmental projects and a complex schedule which will require prioritizing and reprioritizing commitments as necessary. This role will greet visitors and guests on behalf of the President, Chief of Staff, and Motlow State Community College in a welcoming and professional manner. The Executive Administrator will also serve as the budgetary coordinator for the Office of the President and the Chief of Staff.
The ideal candidate will be a skilled, motivated, self-starter who understands the importance of handling sensitive confidential information and derives success from a collaborative approach and work style.
Major Duties and Responsibilities:
(Duties and responsibilities listed are examples of work performed and may be modified as needs of the College may dictate)
- Supervises, develops, and evaluates temporary support staff and student workers within the Office of the President
- Serves as project manager for multiple academic and student affairs related projects and serves as primary point of contact for several sponsored community-wide events and initiatives
- Serves as content manager for President’s web portal page, prepares updates and announcements for the site and for regular community wide newsletters
- Monitors changes/trends in the external environment (regulatory, political, higher education, economic, etc.) and determines or notifies appropriate staff of resulting implications/needs relevant to the President for Institutional Effectiveness
- In consultation with the Chief of Staff, promotes and coordinates service area planning activities and ensures that strategic planning is integrated with college budgeting and assessment cycles while providing staff support on behalf of the President and Chief of Staff
- Ensure infusion of technology into the Presidential office operations, procedures, and direct services to increase effectiveness and efficiency of the systems and services
- Ensure compliance with state mandated and institutionally established performance measures and utilize data for departmental improvement initiatives in the Office of the President
- Develops, implements, monitors, and maintains procedures for all budgetary operations in the Office of the President and for the Chief of Staff to ensure that adequate internal controls are maintained
- Coordinate assistive/adaptive/alternative technology and other services as needed in collaboration with Human Resources and/or Disability Services to meet accommodation needs of special guests to the President or Chief of Staff
- Coordinate and facilitate hiring cycles as directed by the President or Chief of Staff
- Coordinate with other campus/college units to facilitate institutional initiatives
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
- A typing speed of at least 70 WPM
- Familiarity with grant proposals/grant processes
- Excellent writing, editing and proofreading skills.
- Ability to develop, maintain, and enhance relationships on behalf of the Office of the President
- Designs and delivers training as directed by the President or the Chief of Staff
- Serve as final quality review of information reaching and/or leaving the President’s desk
- Establishes and ensures implementation of proper protocol for official interaction with the TBR senior staff, TBR members, government officials, community leaders, and other dignitaries
- Consults with the Senior Staff on various issues needing the President’s or Chief of Staff’s approval
- Ability to direct the preparation of complex and varied studies/reports related to college issues and operations
- Provides executive level administrative support to the President and the Chief of Staff
- Responsible for planning, arranging and overseeing a full executive calendar, which includes scheduling of meetings, events, some travel arrangements, etc.
- Prepares presentations, agenda planning, and action item dissemination
- Coordinating Office of the President events, meetings, and grass tops stakeholder engagement and stewardship including but not limited to public affairs-related trainings
- Assures the confidentiality of data, including sensitive information related to all constituents, both internal and external
PHYSICAL REQUIREMENTS/WORKING CONDITIONS:
- Primary oversight of day-to-day activities in the Office of the President
- Represents the college at state, regional, and national meetings related to areas of responsibility
- Maintain and enforce college and department policies and procedures
- Must be flexible enough to work as required, some evening and weekends will be minimally required
- Travel as needed to various campus locations, special events, and professional development activities
Human Resources Office, Dept. 200
Motlow State Community College
TDD (931 393-1621)
Motlow College is an EEO/AA/Title VI/Title IX/Sections 504/ADA Employer
Motlow State Community College does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs, and activities sponsored by the Tennessee Board of Regents or affiliated institution.