|Date Posted||January 15, 2020|
Administrative Assistant,Biostatistics and Research Decision Sciences, London, UK
at MSD in London (Published at 09-01-2020)
Who we are ?
Merck & Co., Inc., Kenilworth, New Jersey, USA is known as ?Merck? in the United States, Canada & Puerto Rico. We are known as ?MSD? in Europe, Middle East, Africa, Latin America & Asia Pacific. We are a global biopharmaceutical leader with a diverse portfolio of prescription medicines, oncology, vaccines and animal health products.
We are driven by our purpose to develop and deliver innovative products that save and improve lives. With 69,000 employees operating in more than 140 countries, we offer state of the art laboratories, plants and offices that are designed to Inspire our employees as we learn, develop and grow in our careers. We are proud of our 125 years of service to humanity and continue to be one of the world?s biggest investors in Research & Development.
What we look for ?
In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth.
Our presence in the UK goes back a long way. For over 80 years, we?ve been researching, developing and supplying new medicines and vaccines that prevent and treat diseases that occur at every stage of life.
Today we're one of the top five biopharmaceutical companies in the UK and employ over 2,000 people across five sites in Hertfordshire, Northumberland, Buckinghamshire, Edinburgh and London.
We are officially certified by the Top Employer Institute and been awarded the exclusive Top Employer United Kingdom Certification for the second year running.
We are a research-driven biopharmaceutical company. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicines and vaccines that make a difference for patients across the globe.
The Biostatistics and Research Decision Sciences (BARDS) organization has a proud record of providing comprehensive analytical and methodological expertise to support our company?s strategic goals. Our quantitative scientists aspire to maintain the highest quality output while adopting the most efficient and effective scientific and operational procedures that will promote breakthrough innovation, collaboration and professional activity.
The BARDS organization has established in Europe its Center of Excellence supporting Health Technology Assessment (HTA) dossiers. This Center of Excellence consists of one team of Statisticians and Statistical Programmers based across its London (UK), Brussels (Belgium) sites.
The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.
We have an exciting opportunity for an Administrative Assistant
to join our team on a position based in London St Pancras, UK.
You will join Biostatistics and Research Decision Sciences supporting our staff across all of our European sites (Brussels-BE and London-UK). The position contributes to the administrative support to BARDS Europe (BARDS EU) Leadership and Management Team members as well as to the entire BARDS Europe staff (30+ people). The position is an active part into the global network of administrative assistants within BARDS and BARDS Europe in particular.
Roles and Responsibilities for this Position:
Primary responsibilities are providing services to ensure the smooth running of the day-to-day business operations.
Implements efficiently and in full compliance all relevant administrative and finance procedures of the company in own department. This includes global and local (UK and European country specific) processes.
Ensures the compliant follow-up of all financial processes from order to payment.
Monitors team budgets in SAP, participates in Finance budget update meetings, and provides regular feedback on budget.
Internal Communication and team work
Pro-actively communicates frequently in an effective manner with staff and internal stakeholders (within and across departments) to ensure that objectives are timely met with high quality.
Supports the BARDS Europe positive team dynamic (e.g. setup of staff meetings and team building events).
Provides assistance to department projects (e.g. execution and maintenance of project portfolios, dashboards or metric reports, drafts letters, proofreads).
Actively participates in special projects in the department.
Where necessary, types, writes documents for internal and/or external use.
Serves as Subject Matter Expert for Microsoft Office suite (mostly MS Word, Excel & Powerpoint).
Secretarial and administrative support
Timely, high quality day-to-day administrative/secretarial support: e.g. deals with general correspondence, manage and maintain file systems and team spaces, prepares presentations, organizes business travel (including ensuring timely delivery of Visas and Passports), organizes staff meetings, prepares expense reports, manages vacation schedule, books meeting-rooms, photocopy and printing, etc.
Tracks, reads and analyzes incoming mail, requests and reports in order to determine their significance and ensure appropriate action/follow-up.
Pro-actively prepares internal/external team meetings (meeting logistics, prepares meeting documents, direct liaison with selected facilitators and speakers).
Keep accurate contact details, publication lists, training records and CVs of staff.
Ensure that all administrative and research-related documents are archived correctly and timely in respect of the company records retention policy.
Orders, distributes, and keeps an inventory of supplies.
Attend and contribute to the London PA Admin Quarterly team meetings.
Qualifications, Skills and Experience:
Education & Experience:
Preferably Minimum A level (or equivalent) with at least 2 years working experience in a similar position.
Written and spoken fluency in English. Knowledge of business and scientific English, spelling, punctuation and grammar is important.
Excellent computers skills: Word, Excel, PowerPoint, Outlook, Teamspace, Concur and SAP (COMET). Experience/Interest in a programming languages supporting automation of tasks in those systems is a plus.
Very good organizational and planning skills with ability to work with limited supervision.
Clear ability to work in a virtual team (with staff across countries or working from home).
Effective interpersonal skills. Discretion and respect for confidentiality.
Remain calm under trying circumstances and work with frequent interruptions.
Experience in maintaining financial records and making basic math computations quickly and accurately.
Able to work across cultures in an Research & Development organization.
Problem solving and decision making.
Focused on customer needs and team oriented.
Very high accuracy and attention to details.
Pro-active/flexible mind-set with a good sense of initiative.
Eager to learn and adapt to evolving technologies and processes.
Our employees are the key to our company?s success. We demonstrate our commitment to our employees by offering a competitive and valuable rewards program. Our Company?s benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives.
Are you interested in contributing your know-how to a dynamic and innovative environment that allows you to show initiative and that offers long-term perspectives in an international environment?
Then please apply online by: Friday 7th February 2020
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
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